wanna know what vendors hate? not knowin’ when they’re supposed to show up, set up, break down, or pack up. wanna know what you’ll hate? gettin’ 6 phone calls the morning of your wedding from vendors askin’ those same things.
at The Wedding Planner of NYC, we build a master vendor timeline so every single one of your people knows exactly where to be, what to do, and when to do it. and if they don’t? we’ll be there to fix it fast.
📋 Master vendor timeline for the entire day
🕰️ Individual call times + delivery windows
🪑 Setup + strike times for all vendors
🎵 DJ/band/sound cue schedule
📦 Load-in/load-out timing with venue access
📞 We send it to every vendor + confirm they read it
📍 Buffer built in for NYC traffic + drama
it’s not just a list. it’s the blueprint for your day.
wedding in midtown—cake vendor showed up while guests were arriving. no plan. we stepped in, redirected them to the service elevator, and placed the cake during cocktail hour like nothin’ happened.
another time in brooklyn, band thought they were playin’ the ceremony and the reception. they weren’t. we updated the schedule mid-day, filled the gap with a playlist, and kept it movin’. guests didn’t even blink.
✔️ Vendor call sheet with full timing
✔️ Coordination with venue re: access + restrictions
✔️ Distribution of timeline to all vendors
✔️ On-site time check + adjustment team
✔️ Built-in backup plans for delays
✔️ Communication day-of with vendors so you don’t have to
based at 37 Church St, we’ve managed weddings all over the city—from rooftop ceremonies to banquet halls in flushing. we know which vendors are usually late (and plan for it), how long setups actually take, and how to make sure no one overlaps or messes up your timeline.
when vendors don’t have a timeline, they guess. and guessin’ leads to chaos. a good timeline keeps your whole day runnin’ smooth—even when stuff goes sideways. and in nyc? something always goes sideways.
we keep the train on the tracks, even when it’s rainin’ and the DJ’s double-parked.
call (929) 810-4820 or visit us at 37 Church St. we’ll create a vendor timeline that makes your wedding day run like a pro event—with no missed cues, no late setups, and no one askin’ “what now?”
timing matters. we handle it so you don’t have to.